Posted: April 3, 2024 | Categories: Customer service, Presentation skills

As a customer, have you ever had an interaction from a company representative that left you with a “bad taste in your mouth”?  Something in the words, tone of voice, or body language didn’t set right with you, and you felt ourselves pulling away.  This type of situation can often be the beginning of the end to a good relationship.

I had such an experience at the beginning of this year.  It was New Year’s Day, and my wife and I decided to take a walk in a private nature preserve that we had been going to for nearly 50 years.  Not only is this a special place, we are dues-paying members.

Joyce and I had just completed a walk on one of the trails, and we were sitting in our car sipping coffee.  An official vehicle pulled up beside us, and the security agent motioned to me to roll down my window.  He said, “You can’t park here.  There is a special event planned.  Did you see the sign?”  No, we didn’t see the sign, and if we had, we wouldn’t be there.  We left.  Afterwards, I kept thinking of how we were approached.  What if he had begun in a more friendly way?  For example, he could have said, “Hello folks.  You two look like you been here before”.  We would  have replied saying about how long we had been coming here, and how much we love the place.  Next, the security person could have said, “As much as I hate to, I have to tell you we are having a special event here in 30 minutes, and this section is closed.  Here are the areas that are open.  I am sorry to interrupt your visit.”  If he had said this in a friendly way, we would have understood and been OK with it.  Because of his abrupt approach, he left us disappointed with our visit.

Here are the stats regarding why customers leave:

• 15%  Quality problems
• 15%  Price
• 70%  Disliked the human side of doing business with the previous product or service

Our membership renewal will come up in September.  Normally, I would not have given a second thought to staying a member.  Now, I am not so sure.  Here is the message:  When you have to confront, begin in a friendly way.  The person you are talking to will almost always be more friendly and understanding.

Posted: December 15, 2022 | Categories: Leadership, Presentation skills, Self-Improvement

Do we know what “charisma” is?  I thought I did until I heard the most boring definition of charisma I have ever heard.  The definition came in two words:  “Paying attention”.  That’s charisma?  After much pondering, I think the author was right.

A little over 30 years ago, I was visiting with the manager of a large hotel.  He was talking about his favorite all-time guest – President George H.W. Bush (Bush 41).  Jim (the hotel manager) knew President Bush loved tennis, and Jim had a custom racquet made just for the President.  (Racquets were made of wood in those days).  Jim presented the racquet to the President, and he was thrilled.  He immediately began carefully studying the racquet and took note of the details in workmanship and materials.  The President took the time to study the gift and appreciate all the effort that was put in to it.  How was the President able to do this?  Aren’t Presidents too busy?  Mr. Bush made the time to demonstrate the important value to him.  If you were to ask Jim if he thought President Bush had charisma, I am confident he would say yes…emphatically.

After I heard Jim tell this story, I reflected on some times when someone had done something special for me, and gone out of their way.  In particular, I thought of this old rocking chair I sat in as a toddler.  My brother-in-law, Ron had done a beautiful job refinishing the chair and surprised me with it during a visit to his home.  At first, I didn’t recognize the chair, and then it all came to mind.  Even though I thanked Ron for the gift, I could have spent much more time looking it over and commenting on his special work.  I regret that I did not.

Here is my advice.  If you are given something special that someone put their heart and soul in to, SLOW DOWN!.  Pat attention. Take the time.  You’ll be glad you did.  That’s charisma!

Posted: November 8, 2022 | Categories: Customer service, Leadership, Presentation skills, Team Building

A couple weeks ago a client requested that I write a blog on “tone of voice”.  I liked the idea.  How many relationships or business deals suffer because of our tone of voice?  Our tone can convey joy, frustration, impatience, condescension, and sometimes hostility.  With all that said, how do we maintain better control over the tenor of what we say?  It may start with the quality of our thinking.  Here’s an example:

Last summer I went to start our tractor mower, and discovered the lightshad be left on and the battery was dead.  I immediately realized what happened.  My wife was the last one to mow the lawn,  and when she turned the mower off, she left the lights on.  I decided to stop and tell Joyce what had happened.  When I told her I would tell she was a little hurt.  I quickly figured out that she resented my tone.  She thought I sounded condescending.  She was right.  That’s because as I spoke I was thinking it was a pretty dumb thing to do.  That is what I was thinking, and my attitude leaked into my tone of voice.  It almost always does for all of us, and when this happens, it affects how our message comes across.

As I thought about what I had just said and how I said it, I took a step back and did some reflecting.  I realized that I had not properly instructed Joyce on how to turn off the mower.  I apologized and got myself back on track.

In his book, “The Magic of Thinking Big”, David J. Schwartz talks about “Thinking right about people”.  When we are thinkng right about others, we can improve our tone, and also our communication effectivenes.

Posted: October 21, 2022 | Categories: Customer service, Presentation skills, Sales

When I was a senior in high school, my sociology class conducted a group discussion.  The question was:  “Do clothes make the man?”  I had no idea what the teacher meant.  How ridiculous!  Clothes don’t make the man…Character does!  What that doesn’t take into account is first impressions.  How long do first impressions last?  Sometimes forever.  How quick do we form first impressions?  Answer:  About 30 seconds.

With all these points rattling in my mind, I decided to do an experiment:  It was about 30 years ago, and I was on a business trip in Springfield, Illinois.  I was calling on some key clients and I was looking my best.  I wore my favorite suit, my hair was well groomed, and I stopped at a fast food restaurant for a sandwich.  I received a smile and a warm greeting from the person who took my order.

The next day as I was preparing to leave town, I intentionally put on grubby clothes -very grubby!  I wore a threadbare flannel shirt and old torn blue jeans.  I also hadn’t bothered to come my hair.  I approached the same fast food restaurant I had the day before and ended up with the same person.  When I walked up she did not smile and asked in a monotone, “Can I help you?”  When she brought back my order she just handed me the tray and said nothing.  Didn’t she recognize me?  Apparently not.

This experience taught me the power of making a good 1st impression.  Comb your hair, shine your shoes, and look your best.  You will help establish instant credibility and make a better first impression.

Posted: October 21, 2021 | Categories: Presentation skills, Sales, Self-Improvement

If you were to review all the commencement addresses since the beginning of time, you would probably be able to make a list of the most vital qualities of success on one page.  I would like to focus on self-discipline.  This attribute is sometimes referred to as the “ironclad quality of success”.  Let me illustrate:

Early in my career, I worked as an account representative for a leadership training company.  I had made a key appointment with the head of a company.  Because I was a rookie, it was required that I have my mentor with me on the appointment.  Jim and I met in the parking lot 15 minutes before the scheduled appointment.  The first question Jim asked me was, “Steve…what is your goal for this call?”  I replied, “I already achieved it.  I got the appointment.  We’ll just go where the music takes us”.  Jim frowned, and said, “Steve, let’s talk through this”  Lesson learned: I should not start preparing for my appointment in the parking lot.  If we are serious about what we do, we prepare thoroughly.

Now let’s look at a “right way” example:  A client of mine had been working to secure a big account for several weeks.  She was competing against some tough opponents.  She got the contract.  Afterwards, she asked the business owner why she was chosen and not one of the others.  The answer was simple:  The boss said, “Because you do your homework”  We can all tell when someone has done their homework, and we respect and appreciate that quality. We believe such a person is self-disciplined, and can be counted on.  Message: Prepare relentlessly.

One final note:  Given all the technology we have today, if we arrive on a sales call having carefully reviewed the prospect’s website, they will know it.  In other words, don’t start off with the question, “So what exactly is it that you do here?”  (Ouch)